There’s the importance of keeping a clean, organized office, and in more serious matters, protecting the privacy of clients and employees. While there are companies out there that offer paper shredding services, having a dedicated paper shredder in your office can help with these and many other situations in your day to day work.
Protecting Highly Sensitive Information – For Both Your Office and Clients
By far the most important and practical way a paper shredder comes in handy is by enhancing security and protecting sensitive information. Simply tossing a document in the trash is a great way to expose things about your company that will be valuable info for your competitors and others who may make malicious use of it. The best paper shredders will make a document pretty much unrecognizable after shredding – and some more powerful models can even shred credit cards, ID cards, and optical data discs like CDs and DVDs.
Protecting sensitive data isn’t just something that benefits you and your company – it can also be a legal obligation in many cases. Depending on the nature of your company’s work, it can be absolutely necessary to protect client information from prying eyes. Even in cases where it isn’t against the law, it can be a prudent move to shred any information that may have repercussions for clients if it got out.
The costs of important information leaking and getting into the wrong hands can be quite severe – all the more reason to buy a paper shredder for your office.
Making a Cleaner and more Environmentally Friendly Office
Besides the more sensitive reasons you should be shredding your documents regularly, disposing of paper by shredding also has practical benefits for your office. For one, easier disposal can lead to far less clutter around the workplace – meaning a neater, more organized environment in which everyone can work more efficiently. Shredding paper also means a significant reduction in the amount of waste in your office, and more efficient disposal of paper documents by freeing up more room in garbage bags and other disposal methods.
In many cases, shredded paper can even be used in practical and environmentally friendly ways for your office! Shredded paper can serve as excellent padding when you pack important items (though do be on the safe side and try not to use sensitive documents that have been shredded). Reusing shredder paper in this way can be an excellent idea for both cutting costs and helping the environment by reducing your usage of other packing materials.
Reducing Costs and Increasing Efficiency
A paper shredder can be an excellent investment for your office, even if you think it’s not strictly necessary. It’s true that many paper shredders can be quite costly – some running in the hundreds if not thousands of dollars. For many workplaces, however, purchasing a paper shredder can be a wiser long term investment than using an outside service every time you need it done, as the fees for such services can add up after repeated use. For both offices that shred a lot of documents and those that don’t, having a dedicated office shredder is a smart move that will reduce costs through efficient waste management and, as noted above, prevent problems caused by costly information leaks.
Today’s world relies more on digital data than ever before – but as there are many ways we rely on paper documents to do business, their proper disposal is still vital for most companies. Whether it’s to prevent sensitive data from getting in the wrong hands, or just to reduce costs and create a more effective and organized work environment, paper shredders can be valuable assets to office life.